Traditional Document Storage – What Are the Drawbacks of Traditional Document Storage?

Traditional document storage is the practice of physically filing away documents on paper. It is the norm for companies that need to keep a trail of paper for documents that are https://psiphon.win/are-traditional-document-storage-methods-still-viable-for-due-diligence/ not mission-critical.

While this is an economical option, it comes with significant disadvantages. One of the main issues is the high-risk of deterioration to the paper files. In time, fungi and rodents can attack the files, destroying them completely. Paper fibers can also be damaged if the storage space is too dry or humid. This is why it’s important to adhere to an arrangement plan and follow an uncompromising “hygiene” routine to keep these risks at low.

The fact that employees have to manually interact with papers and files is an additional issue with physical storage. This could lead to 7.5% of files being misfiled, and 1/5 of them being lost. This could be extremely costly for businesses, as each search and retrieval could take as long as twenty-five hours.

The final point is to store archives of paper in a secure place to avoid flooding and fires. This can be expensive and takes up space in the office that could be utilized for other purposes. Additionally, paper records aren’t usually backed up and can be lost in the event of a catastrophe or theft. Electronic document management systems, on the other hand they are backed up to secure archives that can’t be accessible by thieves and destroyed by natural catastrophes.

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